Signing calendar
Signing appointments and deed deadlines in one calendar, with reminders ahead of the day — so no signing is double-booked and none is missed.
Edition for notaries
Every deed, every signing and every missing document.
The week’s deeds in one calendar, a file per deed with the documents received and those still pending, a client record with their history and fees that get collected — instead of index books, sticky notes and last-minute phone calls.
- Signing calendar
- Pending documents
- File per deed
- Works on mobile too
Choose your trade
One platform. Twelve editions, each speaking the language of your job.
The same CRM FLOW platform adapts to your trade: the terminology, the record fields, the paperwork and the reminders all change. Pick yours below and watch the whole page follow.
DentistAppointments, tooth chart, patient recordsPlumberDay route, job sheets, quotesElectricianSchedule, certificates, test resultsComing soonDeveloperProjects, hours, quotes, paymentsGardener / AgronomistGardens, grounds and cropsNail artistManicures, pedicures and nail artComing soonLawyerCases, deadlines, feesComing soonAccountantFilings, deadlines, client bookMassage therapistMassage, wellness, sessionsNotaryDeeds, signings, documentsPsychiatristSessions, medication, medical recordReal estate agentProperties, listings, viewings
What you get
Everything a notary office keeps outside the deed, in one place.
From the first phone call to the signing and the payment: NotaryPro replaces the index book, the folders full of sticky notes and the fee spreadsheet with one app tied to the client.
File per deed
Deed type, parties, stage and number: the whole course of the deed on one timeline, with its documents attached where you look for them.
Pending documents
Certificates, clearances, attestations: note what you are waiting for and from whom, and see at a glance which deed is blocked and why.
Voice notes
Dictate what was agreed at the meeting and the note lands in the deed file — not on a sticky note that will get lost.
Fees and payments
A fee per deed from your own price list, advances and settlements recorded, with each client’s outstanding balance always in front of you.
Team and roles
Associates and assistants with role-based permissions: assign files and see what stage each one is at, without asking.
How it works
From the first phone call to the signing, without lost paperwork.
No installation and no training — open the browser and work.
Create an account
Email, office name, password. In two minutes you have a ready environment, with a deed catalogue to adapt to your own.
Register clients and deeds
Each client gets a record with their deeds, and each deed a stage, documents and appointments — so the calendar fills itself.
Sign and collect
Signing, receipt and payment — tied to the deed, not in a separate file.
Who it is for
Built for notary offices.
Notaries working alone
Without an assistant, chasing documents is your job: NotaryPro keeps deeds, pending items and appointments in one place, so you do not have to remember whose clearance has not arrived yet.
Offices with assistants
Many files, many hands. Assign deeds, see the stage of each one and which signings are coming up, without opening binders.
Offices with heavy property work
If property sales are your bread and butter, pending documents per file show which deed can be signed this week. Create an account.
- Deadlines kept — reminders arrive days ahead, not the same morning.
- History per client — you know which deeds they signed with you, years later.
- Confidentiality — role-based permissions, so everyone sees only their own.
- No lock-in — export your data and cancel whenever you decide.
- Works anywhere — desktop at the office, phone at the land registry.
Pricing
One price for the whole business.
No per-computer licences, no setup fee and no charge per customer. You pay one subscription and get the entire application, updates included.
NotaryPro — complete plan
€24.99/ month, per office
Or €249.90 a year — 2 months free (€20.83 a month) when paid annually.
Start a 5-day free trialSee full pricing →Prices exclude VAT. Cancel whenever you want.
INCLUDED
- Unlimited clients & records
- Appointment and job scheduling
- Client record with full history
- The tools of your trade
- Voice capture
- Quotes, charges and payments
- Staff accounts
- Security & GDPR
- Updates & support
Security
Your data, hosted in Europe and owned by you.
Your clients’ details, stored properly.
Client details, documents and finances are hosted on AWS infrastructure inside the European Union, encrypted in transit and at rest — so a lost laptop never means an exposed file.
- TLS encryption and an encrypted database
- Role-based permissions and an audit trail
- Automatic daily backups
- GDPR compliance and full data export
FAQ
What people usually ask before they start.
Can I see which documents are missing per deed?
Yes. Each file has its list: what has arrived, what is pending and who you are waiting on — so you know which deed can be signed and which is blocked.
Does it remind me of signing appointments?
Yes. Every signing has a reminder you configure, and the day’s schedule shows on the home screen — on your phone too.
Where are the deed documents stored?
In the deed’s file, together with its notes and appointments. Files stay on encrypted infrastructure inside the EU and you download them whenever you need them.
Do assistants see all the files?
Only the ones you assign. Permissions are role-based, so everyone sees only what concerns them.
What happens to my data if I stop the subscription?
It stays yours. You can request a full export of clients, deeds and balances in a standard format at any time.
Start your office on NotaryPro today.
5 days free, no card and no commitment.